Set up the ‘Simple Multiple Categories’ integration with Billy and ensure accurate accounting of your product categories.
In this article, we’ll cover the following topics:
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Setting up the ‘Simple’ integration type
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Integration overview & account recommendations
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How a daily report looks in Billy
Setting up the ‘Simple Multiple Categories’ integration
Integration overview & account recommendations
This guide includes specific account suggestions you can use when setting up your accounting integration. But remember—every business is different, so we always recommend consulting with your accountant or financial advisor before making any final decisions. Ultimately, it is your company’s responsibility to ensure the bookkeeping is correct
➤ Set custom branch Allows you to tailor the integration setup for each of your locations.
➤ Check logs Shows whether your daily report has been transferred correctly to your accounting program or if an error has occurred. You can also resend previous reports from here.
➤ VAT Account: Select your default VAT code for sales.
It’s important to complete all fields in the setup—even if you don’t think they’re relevant.
In these fields, you’ll need to specify the accounts that your revenue should be registered on. You must set a default account as well as accounts for each of your product categories. If you use different accounts to register revenue, you can choose that too. All fields on this page represent your created product categories—except for Uncategorized and Loyalty.
➤ Credit Account: Choose the account where you want all your revenue to be registered.
➤ Loyalty Account: Select the account for registering gift card sales.
➤ Uncategorized: Acts as a safety net when transferring daily reports to the accounting system. Since we can’t transfer a report if any required field is missing, the revenue from that specific product category will be booked to the account in this field. Typically, your most commonly used revenue account is used here.
➤ Debit Default: Choose your default balance account. This account will be used if any of the payment type fields are not filled in.
If you’re using Billy’s standard chart of accounts:
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Use account 1110 for revenue, loyalty, and uncategorized
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Account 7395 can also be used for loyalty
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Account 5710 for the default balance account
➤ Cash Covers all revenue paid in cash. Choose the account for registering your cash holdings.
➤ Cash to Bank Use this for cash withdrawn and deposited into the bank.
➤ Cash Difference Covers cash discrepancies that may occur during end-of-day cash counts.
➤ Cash Rounding Covers rounding differences that occur when cash payments are automatically rounded up to the nearest whole number.
If you’re using Billy’s standard chart of accounts:
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Use 5720 for cash holdings
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Use 5710 to register cash taken to the bank
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Use 5720 for cash differences and rounding
➤ Credit Card Used if the other credit card-specific fields are not filled in. If payment is made with an unspecified card type, this account will be used for bookkeeping.
➤ Dankort Choose the account where Dankort payments should be registered.
➤ Visa/Mastercard Choose the account where Visa and Mastercard payments should be registered.
➤ Other Choose the account for payments made with other card types (e.g., Amex or Maestro).
➤ Tips / Card Extra Amount If your card terminal accepts tips or allows customers to withdraw more than the purchase amount, this account will be used to register those amounts.
If you don’t have a specific account for each card type and are using Billy’s standard chart of accounts, you can use account 5710.